St. Peter Catholic Church – Administrative Assistant

 Job Title: Administrative Assistant

 Job Definition: St. Peter Catholic Parish is seeking a full-time Administrative Assistant. This position handles sacramental records, answers phones, and other administrative duties as assigned. This position interacts with parishioners, volunteers and visitors. The work schedule is Monday through Friday from 9:00 am to 5:00 pm. The individual must have good communication skills, a friendly demeanor, experience with computers and office equipment, and the ability to interact effectively with a variety of religious and secular personnel. Ability to learn new software and experience with Microsoft Word and Excel are essential. St. Peter Catholic Church offers a comprehensive benefit package including health, dental, vision, vacation, and matching 403b retirement plan. Qualified candidates should email their resume salary requirements with references to jsecrist@diojeffcity.org. For a detailed job description please visit our website at https://www.saintpeterjc.org/employment/

  PERSONAL QUALIFICATIONS:

1. Be a person who is driven by the Catholic faith and willing to fulfill the vision and mission of this Parish.
2. Enjoys working with people. Pleasant and welcoming.
3. An ability to work as a team with parish staff members, ministry leaders, and volunteers.
4. Understands the importance of confidentiality of church records and conversations.
5. Great verbal and written communication skills.

 PROFESSIONAL QUALIFICATION:

Have good computer and typing skills. Have knowledge of Microsoft Office applications – Word, Excel, and Outlook. Must be willing to learn new software.

Excellent organizational and filing skills.

Attention to detail and accurate data entry skills.

  SUPERVISION:

1. The Parish Secretary is first accountable to the Pastor.
2. The Parish Secretary is second accountable to the Business Manager.

 SALARY AND BENEFITS: Salary commensurate with experience. Benefit package includes health, dental, vision, vacation, and matching 403b retirement plan.

HOURS AND EMPLOYMENT AGREEMENT: This position is a 40-hour work week. The office is closed for all major holidays. Vacations are granted based on parish policy. An Employment Agreement shall be established in writing upon acceptance of employment.

 RESPONSIBILITIES: This list of responsibilities is not designed to cover or contain a comprehensive listing of all duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

• Office Duties
  1. Interact with parishioners, visitors and volunteers in person and on the phone to assist them, or direct them to the proper person, to ensure their needs are met.
  2. Provide administrative, secretarial, and office support to the Business Manager and Pastor.
  3. Answer phone calls and forwards calls accordingly, takes messages.
  4. Participate in staff meetings and training.
  5. Schedule Mass intentions. 

• Working with Volunteers
  1. Assist volunteers in coordinating various parish ministries.
  2. Maintain a current list of volunteers to contact for different tasks.
  3. Coordinate volunteers to assist office staff with answering the phones, mailings and other tasks as needed.

PERFORMANCE MANAGEMENT: The performance of the Administrative Assistant will be assessed on a regular basis having regard to:

1. Their performance on the key responsibilities and attributes for this role
2. Their ability to develop and maintain relationships with Parish staff and volunteers.
3. Their participation in fulfilling the vision and mission of the Parish.